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File Sharing Made Simple

With VPN file storage, sharing inside your company is difficult enough, but sharing outside your company can be downright impossible. File sharing with Dropbox, on the other hand, is as easy as clicking “Share” or copying and pasting a link. There’s no need to create accounts for every person who needs access to a file or folder. And Dropbox shared links stay up to date with the latest versions of your files.

No special software or VPN clients required Anyone can access shared links – and even preview files and add comments – from any web browser.

User-friendly permissions control

End users can easily grant and revoke access, and add password protection and expiry dates to shared links, without complicated command-line tools.

No “file in use” errors

If multiple users access the same file at the same time, Dropbox preserves each person’s changes in a separate copy so nobody overwrites someone else’s hard work.

A fast alternative to ftp

No matter how your VPN connection is set up, it’s bound to slow down users’ connections. Dropbox comes with several features designed to speed up file transfers:

Delta sync - If only part of a file has changed since the last sync, Dropbox will just transfer the portion that’s changed, saving time and bandwidth.

Auto-resuming uploads - If your internet connection goes out during a transfer, Dropbox will pick up in the background where it left off – speeding up large file transfers.

Smart Sync - This advanced feature lets users mark files as online-only, saving hard drive space while keeping directory listings continuously up to date for quick navigation.

 

An Alternative to VPN

Lately, there has been a renewed focus on collaboration and remote working. Media organisations, like yourselves, are probably strategising about how to best support and manage people working from home. 

For years, Dropbox Business has helped hundreds of thousands of teams stay connected and work from anywhere, while protecting company data. It’s a fast, headache-free alternative to VPN that lets you share files securely inside and outside your corporate network. 

Be organized

Dropbox Spaces brings cloud content and local files together. With Spaces, you have new ways to access everything you need from one central place.

Image search. Save time getting to the images you need by searching for what you see in the image across JPG, JPEG, PNG, and GIF files. Looking for a file with some clothing, but you can't remember the file name? No problem—just search “clothing,” and find your image instantly. Image search is rolling out to Dropbox Professional today on desktop and web, and coming soon to Dropbox Business plans. 

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VPN File Sharing can be slow ...

Let’s be honest: configuring VPN servers—not to mention the ongoing training and maintenance—can be a huge undertaking, draining IT resources and money. So why use a VPN service? VPNs are a private, encrypted tunnel through the internet between you and your company’s network that let you have secure remote access to your company file server.

But part of the hassle for you is having to sign in with a special app every time, followed by a steady stream of frustration in the form of trouble connecting and reconnecting, interference with other network resources, and slow connections. We have a better way.

File sharing made user-friendly 

Connecting to a file server via VPN is a multi-step process that can be irritating for even the most tech savvy of users. But Dropbox only requires a one-time installation and sign-in. Accessing files shared by team members is as easy as navigating through folders through our apps:

Windows, Mac & Linux Operating Systems - Any time you join a folder shared by someone inside or outside your team, the files will automatically appear in the Dropbox folder on your computer.

Web - Web: Sign in at dropbox.com from any computer to access your files from anywhere.

Mobile Devices using iOS & Android - Share, preview, and comment on files from your phone or tablet with our mobile app.

For a superior VPN solution, switching to Dropbox means a better, easier, more streamlined experience all around. Using Dropbox is as simple as saving files to a folder, and it minimises the need for training and end user support. Our “user-first” design approach to admin tools means you’ll spend less time configuring software – and have more time for important, strategic projects.

File sharing made secure

Security might be the top reason to use VPN technology for file sharing, but for many, it’s more trouble than it’s worth. Dropbox gives you the security you need to keep your team’s data safe:

Encrypted transfers - Dropbox encrypts network traffic with SSL/TLS and uses 256-bit AES encryption at rest to protect your company’s data from security risks.

Account protection - Advanced security tools including two-step verification, SSO provider integration and remote data wipe ensure only the right people can access your team’s Dropbox accounts.

Detailed auditing - Dropbox Business team admins can track how data is shared inside and outside their companies with extensive activity auditing.

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